In the not-so-distant past, spam emails were fairly easy to spot and ignore but new and improved methods now make it all the more dangerous and common for an employee to accidentally click on an email sent under false pretenses. A seemingly harmless email may be all that is necessary to infect not just one computer but also every other computer on the same network, effectively placing your business, its files, and the files of your employees at risk. This aggressive and constant threat to your livelihood is why you must take advantage of anti-spam software from the very moment that you decide to bring your business or its operational systems online for improved productivity and efficiency.
The Impact
Spam will now contain malware nearly all of the time and hackers will send a variety of clever emails that not only are unlikely to be spotted as spam right away but that may infect a computer without any outward signs of trouble at first. Just one click is enough to infect the entire system and phishing is a serious problem that you do not want to find yourself made the victim of, especially if you take responsibility for even the simplest of information regarding your employees and clients. An anti-spam software program will effectively eliminate this threat by disallowing any and all programs and emails that are not expressly listed by you as safe to run on the computer.
Block Threats
Mailcleaner is an example of anti-spam software designed to protect you from the threats that would seek to compromise your business, stain its reputation, and lose the trust of your employees through malicious action. This software will block spam from ever reaching your employees’ screens from the start, making it impossible for these potentially dangerous emails to receive the click needed to infect the computer system with the malware. Removing emails from the inbox before they are even seen will take the risk out of your employees’ hands altogether and grant you true peace of mind each day that you come into work to manage the daily responsibilities and requirements that cross your desk.
Filter Emails
Once you remove all spam emails, your real mail will need to stand out and avoid being placed in the trash by an employee who did not recognise the email for its purpose. Filtering will utilise sophisticated recognition capabilities to effectively that ensure every single email in your employees’ inboxes is relevant and important, meaning that they will not dare place any in the trash without first reading them. This will ensure that your employees are more productive over time, allow them to more quickly and effectively reply to emails as they come, and make sure that you never leave clients waiting for replies to inquiries and other important emails that they send regularly.